Efficiency starts with organization. With the right prompt, Microsoft Copilot creates a clear overview of your meeting details and highlights key points.

👉 Copilot Prompt:
"Help me identify my key priorities by summarizing the key points from the last five meetings with my team. Format the output as a list with project, main points and key contributors or contacts, such as:
{number} Project: {project name} - Main points: {Main points} - Contributors: {contributors}"

Result:
Copilot creates a clear summary of your last five meetings, highlights the relevant tasks and the responsible project participants, giving you a quick overview.

Advantages:
✅ Time saving: You no longer have to go through each meeting note individually. Copilot summarizes the most important points precisely and gives you all the relevant information at a glance.
✅ Better cooperation: With a clear focus on prioritized tasks, teams can work together more efficiently and quickly identify responsibilities.
✅ Avoid mistakes: Important information or task items from meetings are no longer forgotten.
✅ Keep an overview: All relevant details such as projects, main points and contributors are listed in a structured way so that you can track the progress of your projects more easily.

Planning meetings can be time-consuming - not with Copilot! With Prompts, you can automatically check availability and organize meetings with just a few clicks.

👉 Copilot Prompt:
"Find a suitable time for a 30-minute team meeting next week with [name 1], [name 2] and [name 3]. Check their availability against their calendars and suggest a time that works for everyone."

💡 Pro tip for prompts:
Participants can be added using a quick command, e.g. with "/[name]".

Result:
Copilot shows you the availability of all team members and automatically suggests the best date for the meeting. All participants are added quickly and efficiently.

Advantages:
✅ Simple planning: Availability is checked automatically and the optimum date is suggested.
✅ Time saving: No more manual scheduling - Copilot does the work for you.
✅ Fast and efficient: Participants can be added with a simple command.

Copilot's Web Content Plugin provides access to up-to-date information directly from the web - ideal for closing knowledge gaps due to data cutoffs.

👉 Copilot prompt for Azure updates:
"Use azure.microsoft.com to get the latest Azure updates on PostgreSQL, Azure Cache for Redis, Azure Container Apps and Azure Functions. Display the information in table format and sort it by date. Make sure that the table is well structured and easy to read."

👉 General copilot prompt for current information from the web:
"Use [website/platform] to retrieve the latest updates on [topic 1], [topic 2], [topic 3] and [topic 4]. Display the information in table format and sort it by date. Make sure that the table is well structured and easy to read."

Result:
Copilot creates a clear table with the latest Azure updates, sorted by date. The table contains detailed information on PostgreSQL, Azure Cache for Redis, Azure Container Apps and Azure Functions.

Advantages:
✅ Always up to date: Access the latest information and overcome the GPT knowledge cutoff.
✅ Time saving: Get the information you need without a long search.
✅ Seamless integration: Integrate real-time data quickly and easily into your workflows.

The quality of the AI results depends crucially on how we formulate our prompts. Especially with complex tasks, chain-of-thought prompts lead to significantly better results than one-shot prompts.

What is a "One-shot prompt":
With a one-shot prompt, the AI receives a single, comprehensive input from which it is supposed to generate an answer.

👉 One-shot prompt example:
"Create a detailed plan for migrating an on-premises application to Azure, including architecture considerations, tools to be used and best practices."

Disadvantage:
While the answer can provide helpful information, it is often superficial or not well structured as the AI is not guided through a clear thought process.

What is a "chain-of-thought prompt"? The chain-of-thought technique, on the other hand, breaks down a complex task into several smaller steps and guides the AI through the problem step by step.

👉 Chain-of-Thought Prompts:

• "Create an outline for a migration plan from on-premises to Azure."
• "Expand the section on architecture considerations for migration to Azure."
• "List and describe the tools available for migrating to Azure."
• "Specify best practices for a smooth migration implementation."

Result:
This structured approach means that the AI provides more detailed, better thought-out and clearly structured answers. Each step is logically structured so that no relevant aspects are overlooked.

Advantages of chain-of-thought prompts for complex tasks:
✅ Better results: Chain-of-thought prompts significantly improve the quality and depth of AI responses.
✅ Structured problem solving: By breaking it down into individual steps, the AI's thought process is systematically guided.
✅ Flexibility: Individual steps can be adapted or further developed to meet specific requirements.

It can be difficult to keep track of a large number of unread emails. With Microsoft 365 Copilot, emails can be efficiently summarized and sorted by project, making the most important information immediately visible.

👉 Copilot Prompt:
"Check my unread emails. Summarize all emails that were addressed directly to me and organize them by project. Each email should contain the sender, subject and the most important points or instructions for action. Organize the summary in a table with columns for project name, sender, subject and summary."

Result:
Copilot creates a structured overview of all unread emails. The table contains information such as the project name, sender, subject and a compact summary of the content.

Advantages:
✅ Better overview and structure: With Microsoft 365 Copilot, all unread emails are sorted by project and relevance. This allows you to keep an overview and find important messages more quickly.
✅ Centralized information: The most important details - sender, subject and instructions - are clearly structured and immediately visible. This gives you direct access to the key points.
✅ Increased efficiency and time savings: Copilot takes over the tedious task of sifting through emails and saves you valuable time. No more unnecessary searching - you get an automatic and quick summary.

Microsoft 365 Copilot makes it easier to plan and organize meetings by clearly summarizing all relevant information. This leaves more time for important tasks without losing track of upcoming appointments.

👉 Copilot Prompt:
"As my meeting assistant, retrieve all recurring meetings for the next week. Display them chronologically by start time. Add a short description, the name of the organizer and show with a green tick whether I have responded to the invitation. "

Result:
With this prompt, Copilot creates a clearly structured list of all meetings in chronological order. The summary contains details such as description, organizer and RSVP status.

Advantages:
✅ Chronological overview of upcoming meetings: Microsoft 365 Copilot sorts all meetings by start time and displays them in the correct order. This means you always have an overview and can manage your time better.
✅ Clear RSVP management: Missed invitation confirmations are a thing of the past. Copilot shows you at a glance which meetings you have already confirmed and which invitations are still awaiting a response. This way, you avoid unnecessary delays and no more missed appointments.
✅ Efficient and clear summaries: All relevant meeting details such as description, organizer and RSVP status are clearly presented so that you can prepare for each meeting quickly and effectively.

Copilot can also support technical workflows such as the creation of CI/CD pipelines. Complex processes can be easily automated with specific prompts.

👉 Copilot Prompt Part 1:
"Create a YAML pipeline for an Azure DevOps project that deploys an Azure Function from a Docker image based on .NET 8. Consider the dev, test and prod environments."

In order to optimally adapt the pipeline to the specific requirements, the prompt was divided into the following steps:

👉 Copilot Prompt Part 2:

• "The pipeline should support three environments: dev, test and prod.
• The Docker container is built, uploaded to a container registry and deployed in the respective environment.
• Variables are used for environment names, container registry and image tags.
• Reusable template files are implemented to simplify the process."

💡 Pro tip for prompts:
By structuring prompts with clear and specific requirements, AI delivers better results. In this case, a complex task was transformed into a simple, automated process, significantly increasing productivity at a critical stage of the project.

Result:
Copilot provides a solid foundation that both saves time and facilitates customization. This structured approach leads to more efficient workflows and enables faster results.

Advantages:
✅ Time savings through automation: By using Microsoft Copilot, complex DevOps processes are automated, resulting in significant time savings. The manual creation and maintenance of pipelines is no longer necessary, which increases efficiency.
✅ Error reduction: Automated pipelines reduce the likelihood of human error. Copilot ensures consistent and repeatable results that optimize the development process.
✅ Easy customizability: With a structured prompt, pipelines can be adapted to different environments and requirements without having to change the entire process manually. This leaves more time for the actual development tasks.
✅ Scalability: By using reusable template files and flexible variables, pipelines can be easily scaled for different environments, improving the maintainability and flexibility of the infrastructure.

The right prompts make all the difference. Whether for organizing meetings, automating technical processes or real-time data retrieval - Microsoft Copilot opens up countless possibilities for working more efficiently.

Further information on how Copilot can be integrated into existing workflows can be found on our Website on the subject of Copilot to find.